Registration is the process by which students reserve and pay for courses. Registration normally occurs three times during the academic year:
- May– July for returning students and August for new students for fall semester courses
- November– December for spring semester courses
- March– April for summer session courses
Registration dates for each semester/session are available in the University of The Bahamas Academic Calendar at http://www.ub.edu.bs/academics/academic-calendar/. Please observe all dates as they are vital to a successful registration process.
Registration
Students must:
- Follow their programme of study. The programme of study:
- lists all of the requirements needed to complete the programme and graduate with a degree.
- lists all of the courses students are required to take and the sequence in which they must be taken.
- should be followed as closely as possible to ensure an on-time graduation.
- Identify the courses they wish to take and determine the number of credits for which they must register. Full-time students must register for 12 or more credits each semester; Government Grant Students must take a minimum of 12 credits each semester.
- Meet with/consult their academic advisor to select courses and get authorized. Students should not select courses for which they do not have the prerequisite.
- Complete the appropriate Course Request Form (http://www.ub.edu.bs/academics/forms-policies/).
- Log on to Self Service and reserve their courses as soon as they have access to the system because classes fill up quickly.
- Contact their respective Dean or Chair if they experience pre-requisite or co-requisite errors while registering (see Contact List for Overrides below).
- Email registrarregister@ub.edu.bs for assistance if they experience time ticket errors.
- Pay their bill within 7 days, otherwise they will be deregistered; that is, their courses will be cancelled.
- Enter the relevant information and pay the bill in full if paying online, otherwise they will be deregistered.
- Print their bill and go to the Business Office if paying in cash.
- Attend the section of the course for which they are registered. Failure to attend will result in an ‘F’ grade at the end of the semester/session. The ‘F’ will be recorded on the student’s transcript and included in the calculation of the GPA. Attending a class does not mean the student is registered for the class. Students are not registered until their bill has been paid.
Late Registration
Late registration is held online only. Students must speak with their academic advisors before proceeding with online late registration. Students who experience pre-requisite or co-requisite errors while registering should contact their respective Deans or Chairs (see Contact List for Overrides below). Students who experience time ticket errors should email registrarregister@ub.edu.bsfor assistance. A completed Course Request Form signed by the academic advisor indicating the courses for which the student hopes to register must be included with the request for assistance.
Drop/Add
Students may drop and add courses during the designated period indicated in the academic calendar (http://www.ub.edu.bs/academics/academic-calendar/). Drop/add is online only. Students who stop going to a class and who do not submit a completed Course Change and Withdrawal Form (http://www.ub.edu.bs/academics/forms-policies/) or who have not been notified that their request to withdraw has been processed, may receive an ‘F’ for the course. Deadlines are strictly observed; students are urged to pay attention to the dates posted in the academic calendar. Once the drop/add period has ended:
- Students are no longer allowed to add courses.
- Students may continue to drop or withdraw from a course without academic penalty provided they do so before the deadline.
Withdrawals
Students who wish to withdraw from a course must submit a completed Course Change and Withdrawal Form (http://www.ub.edu.bs/academics/forms-policies/) to registrarregister@ub.edu.bsduring the specified period for withdrawal without academic penalty (see Academic Calendar). A notation of ‘W’ reflecting the student’s withdrawal from the course will be placed on the student’s transcript at the end of the semester. During the period for withdrawal without academic penalty, students are permitted to withdraw only.
Course Extension/Directed Independent Study
The Course Extension and Directed Independent Study registration period is held after late registration. To extend a course size, the Chair of the academic unit responsible for the course or the Dean of Faculty, UB-North, must submit a completed Course Extension Form to the Registrar’s Office before the commencement of the course extension registration period. This form does not guarantee a seat in the course until it is processed by the relevant academic unit and the Registrar’s Office. Once the Registrar’s Office is in receipt of the request, the process will be completed.
The Chair of the academic unit responsible for the course or the Dean of Faculty, UB-North, must submit a completed Request for Directed Independent Study Form before the commencement of the directed independent study registration period. Once the Registrar’s Office is in receipt of the form, the course will be entered on the student’s record.
Students are not permitted to attend or sit in courses if they are not registered for the course.
Please be advised that students who began registering for Summer I courses on Monday, 26th March and will continue to do so until Friday, 4th May, 2018 must pay their tuition and fees by Friday, 4th May, 2018 at 4:00 p.m. or have their registration cancelled (de-registered) at that time.
Further, the policy on registration stipulates that when the end of the registration period is reached, all unconfirmed reservations will be cancelled. Cancellation, at this time, supersedes the advertised reservation duration.
University Day
The UB day begins at 8:00 a.m. and ends at 10:00 p.m. Normally, classes are scheduled Monday through Friday; however, it is not unusual for classes to be offered on Saturday.
Course Schedules & Sections
Courses available in a given semester/session are listed on Self Service. Self Service lists the courses to be offered, the number of sections available, the day and time of each section, the room in which the section will be held and the faculty member assigned to teach the section.
UB
Waitlist
Once the requisite number of students have reserved a specific course/section, it is ‘closed’. Self Service will not allow access to additional students until space becomes available. Students who wish to register for a closed course/section should add their name to the ‘waitlist’, an electronic queue. Students will be notified via their UB email address should space become available and will be given a specified time frame to register for the course.
Course Extensions
Sometimes faculty extend the class size to allow a limited number of additional students to register. Students wishing to seek a course extension must first obtain the agreement of the course instructor in writing. Should the request be approved, students will be notified via their UB email address and will need to register at the Records Department during the Drop/Add period.
Course Substitutions
Students who wish to substitute another course for a course listed on their programme of study must get approval for the substitution before they register for the course. Students must submit a completed Request for Course Substitution (http://www.ub.edu.bs/academics/forms-policies/) to the Chair of the academic unit responsible for the course and the Academic Dean for approval. Requests for course substitutions should be approved prior to taking the course.
Course Exemptions
Students should not register for courses from which they have been exempted. Exemptions are awarded on the basis that the student completed the course work prior to entering UB. Students should consult their academic advisors to confirm the courses from which they may be exempted. Academic advisors will ensure the course exemption request form has been completed. Once the form has been processed, the Records Department will place a ‘V’ on the student’s transcript; the ‘V’ is not included in the calculation of the GPA.
Course Overload
Some students accelerate the time it takes to complete their programme of study by taking more than the number of credit hours (that is, courses) allowed. Students who wish to register for more than the allowed number of credits must have a minimum cumulative GPA of 3.00 and obtain permission from their respective Dean.
Directed Independent Study
Students who have a minimum cumulative GPA of 2.00 and who are in their final year of study may petition the relevant Academic Dean to take a course by Directed Independent Study (DIS) provided the course:
- is not scheduled or, if it is scheduled, will be cancelled by UB;
- fulfills a major area course requirement; and
- does not require a lab or field trip component.
Normally, students may take no more than one course by DIS.
Course Withdrawal
Students who wish to withdraw from a course must complete the Course Change and Withdrawal Form and pay the withdrawal fee at the Business Office. It is the student’s responsibility to withdraw from a course. Failure to attend classes does not constitute withdrawal. Although they may have withdrawn from the course, students on the Deferred Payment Plan are still responsible for paying the course tuition and fees.
Before withdrawing from a course, students should:
- speak with the course instructor to assess their performance and progress and determine whether withdrawal is warranted.
- consult their academic advisor as withdrawal could impact their ability to progress, as in the case of withdrawal from prerequisite courses. Also, as every course is not offered every semester, withdrawal could impact course sequencing and the ability to graduate within a specified time frame.
- consult the Office of Financial Aid and Scholarships to review the impact of withdrawal on eligibility requirements, if they are on financial aid or have received a scholarship or award.
Withdrawing Without Academic Penalty
Students can receive a ‘W’ as opposed to an ‘F’ grade if they withdraw from a course before the deadline for withdrawal without academic penalty. Students must:
- complete the Course Change and Withdrawal Form;
- pay the withdrawal fee at the Business Office; and
- take the completed form and the payment receipt to the Records Department for processing.
Once the withdrawal has been processed, Records will place a ‘W’ on the student’s transcript; this will not be included in the calculation of the GPA. To earn credit for a course from which they have withdrawn, students must repeat and pass the course. Although they may have withdrawn from the course, students on the Deferred Payment Plan are still responsible for paying the course tuition and fees.
Withdrawing for Medical Reasons
Students who are unable to continue their courses due to medical reasons may withdraw without academic penalty provided they submit a medical certificate from a licensed physician confirming their inability to complete the semester/session. Medical certificates are to be submitted to the Registrar along with the completed Course Change and Withdrawal Form.
Students requesting a withdrawal for medical reasons after the deadline to withdraw without academic penalty must also submit a written request to withdraw. Should the request be approved, Records will place a ‘W’ on the student’s transcript; this will not be included in the calculation of the GPA.
To earn credit for courses from which they have withdrawn, students must repeat and pass the courses.
Students whose requests are submitted after the second week of classes may be eligible for a 50% tuition refund.
Failed Courses
Students are encouraged to repeat courses they have failed as soon as possible; however, a student who fails a course 3 times must submit a Request to Repeat a Failed Course to the Chair of the unit responsible for the course. Before attempting the course for the fourth time, the student may be required to take and pass the course prerequisite, complete remedial work or engage in peer tutoring or supplemental instruction. The series of repeats and grades is recorded on the transcript; however, only the highest grade is calculated in the GPA.
Drop / Add
Students may drop or add a class during the Drop/Add period by completing the Course Change and Withdrawal Form. [link to form] Courses dropped during Drop/Add will not appear on the student’s transcript.
Before dropping or adding a course, students should:
- consult their academic advisor on the course they wish to add and/or drop;
- consult the Office of Financial Aid and Scholarships to review the impact on eligibility requirements, if they are on financial aid or have received a scholarship or award;
- complete the Course Change and Withdrawal Form;
- go online and drop or add the course; and
- pay the requisite Drop/Add fee at the Business Office.
Once the Drop/Add period has ended:
- students are no longer allowed to add any courses.
- students may continue to drop or withdraw from courses without academic penalty if they withdraw before the deadline for withdrawal without academic penalty.
Failure to attend classes does not constitute withdrawal.
Failure to withdraw before the deadline for withdrawal without academic penalty will result in an ‘F’ grade being placed on the student’s transcript; this will be included in the calculation of the GPA.
Although they may have withdrawn from the course, students on the Deferred Payment Plan are still responsible for paying the course tuition and fees.
Late Registration
Students who do not register for classes during the regular registration period may do so online during late registration. Late registration is held prior to the beginning of classes. Access to courses is on a first-come, first-served basis. Students who register late for any reason will be charged the late registration fee in addition to tuition and other fees.
Deregistration
Once courses have been reserved, students have 7 days to pay their bill. Failure to pay the bill within 7 days will result in deregistration; the courses will be removed from the student’s record. Should the courses remain available, students are able to reserve them again, but will be deregistered should they again fail to pay for the courses within the 7-day time frame.
Academic Suspension
Students on academic suspension are not eligible to register for UB courses for one semester and are not eligible to hold office in student organizations or student government or participate in intercollegiate activities. Students are placed on academic suspension if they fail to achieve a minimum cumulative GPA of 2.00 for two consecutive semesters. Students are required to meet with the Dean responsible for their programme of study and sign off on the notification of academic suspension form.
Students who return to UB after having been suspended are placed on probation with a reduced course load. Normally, students are not allowed to proceed with any new courses until they have repeated for a change of grade the courses for which they received an ‘F’ and ‘D’ grade. Students who do not maintain a minimum semester GPA of 2.00 immediately upon return from academic suspension will be withdrawn.
